5 Things Your Planner Wants You to Know Before Touring Venues

At FoxHaven, we love welcoming couples to the property for the first time. There’s something special about standing in the space where your celebration could take root. But before you step onto any venue’s grounds—ours or elsewhere—there are a few things your wedding planner would love for you to know.

Whether you're just starting your search or narrowing your list, these insights will help you ask the right questions, stay grounded in your vision and make a decision you’ll feel truly at peace with.

1. Know Your Guest Count (Even If It’s a Range)

Your venue sets the stage for your entire event—and size matters. A rough guest count helps you eliminate spaces that are too large (and feel empty) or too small (and feel cramped). Your planner will also use this number to guide layout decisions, seating plans and vendor recommendations down the road.

FoxHaven Tip: Our spaces are designed to feel both intimate and spacious. Whether you’re planning a cozy gathering or a 150-person celebration, we’ll help you find the right fit.

2. Define Your Priorities

What matters most to you as a couple? Natural beauty? Overnight accommodations? A space to host your ceremony and reception in one place? Your planner will want you to walk into tours with your top 3 priorities clearly in mind. It keeps you focused—and helps you find a venue that aligns with your values, not just your Pinterest board.

FoxHaven Tip: Many couples choose us for our blend of refined countryside charm, sacred ceremony spaces and full-weekend accommodations for family and friends.

3. Understand What’s Included (and What Isn’t)

Not all venues offer the same level of service. Some are full-service, others are more DIY. Your planner wants you to understand exactly what’s included—tables, chairs, setup, coordination, lodging—and what will require separate vendors or extra planning.

FoxHaven Tip: We offer ceremony and reception spaces, on-site lodging, and vendor flexibility, so you can design a wedding that feels truly yours—without starting from scratch.

4. Consider the Flow of the Day

Can your guests move easily from ceremony to cocktail hour to reception? Will you need transportation between locations? Your planner is thinking about logistics from the first tour—and you should too. A beautiful venue should also work smoothly behind the scenes.

FoxHaven Tip: From Vine & Vow to The Crossings Barn, our property is designed for effortless transitions, with each space flowing naturally into the next.

5. Pay Attention to the Feeling

Your planner will help manage the details—but only you can decide how a place makes you feel. Take a deep breath during your tour. Listen to the quiet. Imagine your people gathered. Can you see yourself here? Can you feel the day unfolding?

FoxHaven Tip: Many couples tell us they knew as soon as they stepped onto the land. We pray over this place often—and we believe you can sense that when you arrive.

Let’s Walk It Together

Whether you’re working with a seasoned planner or just beginning your search, we’d love to welcome you for a private tour of FoxHaven. Our goal is to help you make a decision that feels peaceful, purposeful and perfect for your story.

Schedule your visit and experience the space where sacred beginnings are joyfully celebrated.